The cash control, as its name suggests, is a control tool used to determine how much money goes in and out of the cash drawer during each day of business operation.

In the Business section of the back-office, you can set up the following options:


  • Opening Time: To use Cash Control, it is essential to enter the desired time for the change of day. Revo recommends setting a time when your business has closed. For example: 05:00:00 (5am).

  • None: There is no cash control.

  • Simple: Requests the total amount of the initial cash fund before closing/receiving the first order of the day, and the final cash fund before closing the shift (X Report). You can open and close multiple shifts during a day.

    Note: Revo recommends to open the shift and indicate enter the initial cash fund before opening the premises to the customers.

  • Full: Requests the detailed amount (in monetary units) of the initial cash fund before closing/receiving the first order of the day and the final cash fund before closing the shift (X Report ). You can open and close multiple shifts during a day.

    Note: Revo recommends to open the shift and enter the initial cash fund before opening the premises to the customers.

  • Auto: Generates a single daily shift, without specifying the initial and final cash fund. At the end of the day, you can print the Z Report from the app to see the sales summary in the different forms of payment used.

  • Blind Cash: With this option enabled, the user is prevented from printing the Z Report before closing a shift (X Report). This way, they cannot know the cash collection before closing the shift.


How do we open a shift in the Revo Xef app?

Let's see an example step by step of how to open a shift with simple cash control, and then how to close it at the end of the working day after entering several sales.

Note: It is important to remember that cash control is done on cash and not other forms of payment.

1. Click on the REVO menu r.

2. Search and click on Cash Control.


3. Press New Shift.

4. Enter the total amount of money at the start of the day in the cash register (initial cash fund). In this example: €300. Then click on to confirm and open the shift.


How do we close a shift in the Revo Xef app?

We ended the shift with the following values:

  • Cash Sales: €1147.95
  • Card Sales: €687.40
  • Total: €1835.35

1. Click again on the REVO menu r.

2. Search and click on Cash Control.

3. Press Close Shift and the previous screen shows up again. If everything worked smoothly, we should indicate €1447.95 as the final cash fund. This is the €1147.95 that we have earned by collecting the cash orders + the initial €300 that we started the shift with.

Note: There would be a possibility that a cash in/out has been made that could cause us to change the shift closure. Learn more about in/out here.

4. We enter €1447.95 in cash and €828.00 by card. Click on to confirm and close the shift.


Reports

When a shift is closed, the X Report is printed on the cashier printer. There the following information appears, but in paper format:


You can have two or more shifts (X Report) daily. After closing the last shift, you can print the Z Report that will be the summary (sum) of all the shifts (X Reports) of the day.


Note: As we can see in the image, the cash difference is positive €300, same amount as we had in the till when we started the shift, meaning that the X Report has squared perfectly.

In addition, Revo XEF has the following additional report printing options:


  • Delivery Report: Prints all data related to today's home deliveries.
  • General Z Report: Prints the Z reports for all the checkouts in the shop. The standard Z report only shows the data for the current till.
  • Daily Summary: Prints all billing data for the current day.
  • Shift summary: Prints all data for the current shift.