Attendance lets your employees record their clock-in, breaks and clock-out from the Revo XEF app. You can then check all records from the back-office.
From version 5.2.7 of the app, each employee can also check their attendance history, send it by email or print it.
To record your attendance you need a user created in the back-office with a PIN code.
Turn on attendance tracking and decide whether to start it automatically or show a message to your employees.
1Back-office setup
Turn on attendance tracking
- Go to the Revo XEF back-office.
- Go to Settings → Company.
- Turn on attendance tracking and click Save.
Once it is turned on, the Attendance and Open attendance options will appear in the app's REVO menu.
Automatic attendanceAttendance starts when you enter your PIN.
- Go to Settings → Order settings.
- Turn on Automatic attendance and click Save.
Attendance will start automatically the first time you enter your PIN in the Revo XEF app.
Attendance textsShows a message when attendance starts.
For example, you can remind waiters to check the cleaning schedule when they start their shift.
- Go to Settings → Attendance texts.
- Click + New, fill in the fields and click Save.
| Name | Name that identifies the text. |
| App privileges | Users it will be shown to. See how to set up app privileges. |
| Text | Message the employee will see on the Attendance screen when entering their PIN. |
Record clock-in, breaks and clock-out, and check who is working.
2Recording attendance in the app
All records are made from the same screen:
- Open the Revo XEF app and go to the REVO.
- Select Attendance.
- Enter your PIN code.
You can only tap the options that apply to your situation. For example, the option to end a break is only available if you have started one.
Choose what you want to do:
When you start your shift, tap [Start attendance]. You will see a welcome message with your name.
If Automatic attendance is turned on, clock-in is recorded automatically the first time you enter your PIN in the app.
- To start a break, tap [Start break].
- When you return, go back to Attendance, enter your PIN and tap [End break].
When you finish your shift, tap [End attendance]. You will see a goodbye message with your name.
If you can't remember whether you have started your attendance, go to the REVO menu and select Open attendance. You will see all users who have started their attendance or are on a break.
Review your records for a period, send them by email or print them.
3Attendance history in the app
NewAvailable from version 5.2.7 of the Revo XEF app.
- Go to the menu REVO → Attendance and enter your PIN.
- Tap [History].
The history shows:
| Employee | Employee's picture, name and email. |
| Date range | Period shown. By default, from the 1st of the current month until today. |
| Attendance | Each attendance record runs from the start of a shift to the end of a shift, and shows: · Shift start date and time. · Shift end date and time. · Attendance time: total time between start and end. · Breaks: number of breaks and their total duration. |
Times are shown in hours and minutes (hh:mm).
Change the date rangeCheck a specific period.
By default, the history shows from the 1st of the current month until today. To see another period, tap the start and end dates and choose the ones you need.
Send by emailReceive the report for the selected period.
- Tap the envelope icon at the top of the history.
- Check the destination email. The employee's configured email appears by default, but you can enter another one.
- Click Send.
You will receive an email with your attendance for the selected period: clock-in, clock-out and duration for each day.
If the email is not valid, you will see a warning and cannot send it until you correct it.
PrintPrint the report for the selected period.
Tap the printer icon at the top of the history to print your attendance for the selected period.
Filter records by date and user and correct mistakes.
4Attendance report in the back-office
Go to Reports → Attendance.
FiltersDates, user and how to total.
| Dates | Choose the period with the calendar. |
| User | Shows only the attendance of the selected user. |
| Total by | User, User & Day, User & Month, Day or Month. |
RecordsWhat each column shows.
| User / Tax ID | User's name and tax ID (NIF). |
| Opened / Closed | Start and end time of the attendance. |
| Total | Total time, including breaks. |
| Attendance time | Actual working time. |
| Breaks | Number of breaks and total break time. |
Correct an attendance recordChange the start or end time.
Click the record's pencil icon to change the start (Opened) and end (Closed) time. Use it to correct forgotten or incorrect attendance records.
The start and end times of breaks cannot be changed.
Short answers about recording and correcting attendance.
5Frequently asked questions
What do I do if I forgot to clock in or out?
A manager with back-office access can correct the start or end time from Reports → Attendance, using the pencil icon.
Can I correct the time of a break?
No. In the attendance report, only the start and end times of the attendance can be changed, not those of breaks.
How do I know if I have already started my attendance?
Check Open attendance in the REVO menu. If you appear in the list, your attendance has started or you are on a break.
Can I check my attendance without back-office access?
Yes. From version 5.2.7 of the app, each employee can check their History on the Attendance screen, send it by email or print it.
Check the settings when an option does not appear in the app.
6Troubleshooting
APPThe Attendance option does not appear in the REVO menu
- Check that attendance tracking is turned on in Company.
- Make sure you have saved the changes and refresh the settings in the app.
APPThe History button does not appear on the Attendance screen
The history is available from version 5.2.7 of the app. Check the installed version and update the app if necessary.
APPThe attendance text is not shown
Check in Attendance texts that the text is not empty and that the App privileges include the user starting the attendance.
