1. HOW TO USE PRESENCE IN THE REVO XEF APP
2. PRESENCE REPORT
3. PRESENCE TEXTS


Presence is a tool included in Revo XEF to record the time of entry and exit of your employees' work.

To do this, you need to activate the control of presence from COMPANY so that the option appears in the XEF app.

In order for employees to be able to register their presence, they must have a user created in the back office. To manage presence, users must use their pin code.


1. HOW TO USE PRESENCE IN THE REVO XEF APP


RECORD ENTRY

At the beginning of our shift and upon arrival at the premises, we initiate presence.

1. Access the Revo XEF app.

2. Tap on the REVO menu r.

3. Tap on Presence.



4. Enter the pin code and the message appears: Welcome back, 'employee name'.





5. Tap Done to close the message.

Note: There is the possibility of activating the option Automatic Presences in order settings in the back office so that the first time a user enters their pin code in the Revo XEF app, the presence starts automatically.


RECORD BREAK

If workers take breaks during their shift, they can also be recorded in presence.

1. Tap on the REVO menu r.

2. Tap again on Presence.



3. Enter the pin code and the options End of Presence and Start Break will appear.





4. Tap on Break and the message appears: Enjoy your break 'employee name'!.



5. Tap Done to close the message.

6. At the end of the break, repeat the process, but this time, since a break has been started, it will end automatically. The message will appear: The break is over. There are 'number' open tables.



7. Tap Done to close the message.


RECORD EXIT

Finally, at the end of our shift, we must record the end of presence.

1. Tap on the REVO menu r.

2. Tap again on Presence.



3. Enter the pin code and the options End of Presence and Start Break will appear.





4. Tap on End of Presence and the message appears: Have a great day 'employee name'!.



5. Tap Done to close the message.


Open Presences

If we don't remember or are unsure whether we had started our shift's presence, we have the option to check if our presence is started or not.

1. Click on the REVO menu r.

2. Click again on Open Presences.



3. It will display the names of all users who have started their presence or are on break.



2. PRESENCE REPORT

In the back-office, we have a report of all presences. It can be accessed from Reports / PRESENCES.



2.1. FILTERS:

  • We use the calendar to select the desired dates for the search.
  • Click on to select a user and search for presences on the selected dates and for the selected user.
  • In we can select different criteria to totalize:
    • User: Totalize on the selected dates by users.
    • User & Day: Totalize on the selected dates by users and days.
    • User & Month: Totalize on the selected dates by users and months.
    • Day: Totalize on the selected dates by day.
    • Month: Totalize on the selected dates by month.

2.2. RECORDS:

In this part of the report, according to the criteria selected in the filters, the records are displayed. In the previous image, we can see the following information:

  • User: Name of the user who registered the presence.

  • NIF: User's NIF.

  • Open: Presence start time.

  • Closed: Presence end time.

  • Total: Total presence time. Includes presence time and breaks.

  • Presence Time: As the name suggests, it is the total actual presence time of the user.

  • Breaks: Number of breaks taken during presence.

  • Break Time: Total time of all breaks taken during presence.

  • Modify: By clicking on the icon, you can modify the start (open) and end (closed) time of the presence.

    This function is used to modify presence records in case of error or forgetfulness by a user to start or end a presence.
    IT CANNOT modify start or end times of breaks.


3. PRESENCE TEXTS

From our back-office, we can configure texts that appear when starting presences. For example, when a server logs in, they are reminded to check the cleaning schedule. To do this:

1. Access our XEF back-office.

2. Go to Settings / PRESENCE TEXTS.

3. Click on +New:



  • Name: Enter an identifying name.

  • App privileges: Select from the dropdown who it is addressed to. More information on configuring app privileges, from here.

  • Text: Write the message you want to appear when starting a presence.

4. Finally, click Save.

5. If we go to the app, when a server logs in, they will see the configured message: